Recruitment Privacy Policy

This Recruitment Privacy Policy outlines how Yellow Pages (Malta) Limited collects, uses, shares, and processes personal information during the
recruitment process, both online and offline.
1. Information Collected
The Company collects personal data that you provide when applying for a vacancy.
This includes your CV, educational background, employment history, contact details,
job preferences, qualifications, and additional information such as references,
transcripts, and salary expectations. Information may also be obtained from third
parties, including background checks and employment references.
The Company does not request sensitive personal data such as religion, political
beliefs, trade union membership, genetic data, or biometric data. If necessary, you
may provide disability-related information for accommodation purposes. Data on
nationality may be requested for work permit processing.
For information on cookies and electronic tracking, please refer to our general
Privacy Policy.
2. Use of Personal Information
Personal information is used to:
Communicate with candidates regarding job applications.
Manage recruitment and hiring processes.
Comply with legal and regulatory requirements.
If hired, your data will be used in accordance with The Company’s Employee
Privacy Policy.
3. Legal Basis for Processing
We process personal data:
To assess job eligibility.
To fulfill legal obligations.
Based on your consent, where required.
For legitimate interests in managing recruitment efficiently.
Providing personal data is voluntary, but failure to do so may affect job consideration.
Your consent allows The Company to collect, process, and share your data as
outlined in this policy.
4. Data Sharing and Recipients

Your information may be shared with:
The Company’s employees and representatives involved in recruitment.
Professional advisors for compliance purposes.
Regulatory authorities and law enforcement as required by law.
Courts, tribunals, and other legal bodies where necessary.
Service providers who process data on our behalf, ensuring confidentiality
and compliance.
5. International Data Transfers
Your personal data may be transferred outside Malta to countries with different data
protection laws. Where applicable, we ensure data transfers comply with legal
safeguards, including data transfer agreements.
6. Data Retention
Personal data is retained for up to six months for potential job opportunities. You may
request deletion, correction, or restriction of your data at any time. The Company
may delete data at its discretion and advises candidates to retain their own copies.
7. Data Security
We implement security measures to protect personal data from unauthorized access,
improper use, modification, or loss. Employees and data processors handling
personal data are required to maintain confidentiality. However, the Company cannot
guarantee absolute security for data transmitted over the Internet.
8. Your Rights
You have the right to:
Withdraw consent where applicable.
Request access, correction, or deletion of personal data.
Restrict or object to data processing.
Request data portability.
Lodge complaints with a data protection authority.
Requests should be directed via the contact details below.
9. Candidate Responsibilities
Applicants must ensure that all information provided is truthful, accurate, and does
not infringe third-party rights. If providing third-party data (e.g., references),
applicants must obtain necessary consent.

10. Policy Updates
This policy may be updated periodically. Changes will be posted on this page.
11. Contact Information
For inquiries regarding data processing, contact:
Data Protection Officer
Yellow Pages (Malta) Ltd
Directories Building, 7, Triq Il-Pitkali, Marsa MRS2293, Malta
Phone: 21 252 252
Email: dpo@yellow.com.mt